Current Employment Opportunities

Work at the Heart of Toronto's Waterfront

Welcome to Harbourfront Centre's online resource for employment opportunities. Simply click on the title of each position listed below for further information. Specific application instructions can be found within each job posting.

Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.

Development Officer, Philanthropy - Job Reference #16F19-ET



Employment Opportunity
Development Officer, Philanthropy
Full Time, Permanent Position

Job Reference # 16F19-ET

Number of vacancies:1

For more than 40 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world by curating over 4000 events annually across its ten-acre site
– from music festivals to contemporary dance, to craft and design to sailing lessons. There is something for everyone at Harbourfront Centre, year-round.

Reporting to the Chief Development Officer, the Development Officer, Philanthropy plays an integral role in Harbourfront Centre’s philanthropic revenue generation strategy with a focus on individual and foundation giving.
Primary responsibilities include:
Revenue Generation
• Supports major gift fundraising portfolios of the Chief Executive Officer and Chief Development Officer (Individuals and Foundations), including preparation of correspondence, proposals, call briefing notes and call reports
• Ensures individual donor activity is tracked in Tessitura in association with the Donor Services Officer and IT team
• Researches and prepares foundation applications, including letters of inquiry and proposals
• Oversees direct marketing activities to acquire, renew and reactivate annual donors
• Liaises with Chief Programming Officer, Chief Operations Officer, Chief Financial Officer, Director, Planning and Production and staff across the organization to identify opportunities and develop proposals

Stewardship
• Nurtures relationships with leadership and major donors through regular communication and face-to-face meetings and events
• Organizes donor receptions and special events in collaboration with Programming and Production teams
• Prepares gift agreements in adherence to Gift Acceptance Policy
• Oversees Harbourfront Centre’s recognition society and executes associated benefits, including development of new donor walls and administration of updated recognition and benefits structure
• Works with Marketing and Design teams to ensure appropriate donor recognition in relevant communications and marketing materials
• Develops in-depth knowledge of Harbourfront Centre programs, events and audiences
• Attends external receptions, conferences, seminars and other events at Harbourfront Centre and within the community as a representative of the institution



Skills and Experience
• Experienced fundraising professional with minimum of five (5) years’ experience
• Polished and professional demeanor and ability to interact with prospects, donors, staff and volunteers from a variety of backgrounds and giving levels
• Excellent written and verbal communication skills
• Outstanding interpersonal and relationship-management skills
• Ability to work in a fast-paced environment and manage multiple priorities simultaneously
• Demonstrated use of tact and diplomacy, and ability to work in a cross-functional team setting
• University degree or equivalent work experience
• Excellent computer skills, including extensive experience using Tessitura, Word, Excel, PowerPoint



Qualified applicants are invited to apply by: August 31, 2016


Please send a cover letter and your resume quoting Job Reference # 16F19-ET
Human Resources
Harbourfront Centre
235 Queens Quay West
Toronto, ON M5J 2G8
E-mail: jobs@harbourfrontcentre.com

Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.



Executive Assistant to the CEO-Job Ref#16F20

Harbourfront Centre is a leader in providing internationally renowned programming in the arts, culture and recreation across a stunning 10-acre site at the heart of Toronto’s waterfront.

For more than 40 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world by curating over 4000 events annually across its ten-acre site from music festivals to contemporary dance, tocraft and design to sailing lessons. There is something for everyone at Harbourfront Centre, year-round.

ROLE STATEMENT

Position title: Executive Assistant to the CEO
Department: Office of the CEO and Board of Directors
Reporting to: Chief Executive Officer (CEO)
Direct reports: n/a
Works with: CEO, Harbourfront Centre Board of Directors and Committees, all CEO’s direct reports, as well as other members of staff
Public facing includes government partners, donors, corporate partners, as well as the general public
Salary: To be discussed with potential candidates
Contract term: This is a full-time positionwith an immediate start

DUTIES

CEO Office administration (Including emails and correspondence)

• Providing key contact for the operation of the CEO Office, greeting visitors, answering phones, responding to queries and inquiries, directing person(s) to appropriate personnel, and accurately relaying all messages and information
• Coordinating the CEO’s calendar
• Monitoring the CEO’s emails and preparing timely responses as appropriate
• Drafting, editing and reviewing correspondence for CEO signature, reports, power point presentations etc. to ensure accuracy and appropriateness
• Establishing and maintaining an efficient electronic and paper CEO/Board Office filing system for correspondence and documents
• Providing all administrative support for the CEO by undertaking all office administration and fulfilling technology requirements
• Responding to inquiries on Board matters, special events and programs by deciding upon and disseminating information of both a routine and confidential nature, requiring discretionary judgement and extensive knowledge of corporate policies and procedures
• Coordinating the CEO’s travel, including booking flights and accommodation, arranging per diems and foreign currency as necessary

Meeting agendas and minutes (Senior Management and other meetings)

• Coordinating and distributing timely notice of meetings
• Drafting agendas for approval and distributing to appropriate personnel
• Recordingminutes of numerous meetings, including weekly Senior Management meetings, and other CEO meetings as assigned
• Meeting preparation, including compiling and distributing all required information to staff members, preparing all necessary documentation for meeting agenda items, as well as overseeing all technology requirements for presentations and attendance of participants
• Arranging venue, set-up and hospitality
• Drafting minutes for approval and distributing to appropriate personnel

Board of Directors

• Coordinating Board meetings, including distributing timely notice of all meetings, ensuring a quorum is present at each
• Drafting Board agendas for approval
• Compiling and distributing Board papers and all required information to the Board and Committee members in advance of meetings
• Meeting preparation, including preparing all necessary documentation for Board meeting agenda items, as well as all technology requirements for presentations
• Recording minutes of all Board of Directors, Executive Committee and Board Committee meetings
• Drafting Board minutes for approval
• Arranging venue, set-up and hospitality
• Arranging all aspects of Board social gatherings, such as catering, menus, location, production, etc.
• Researching and ensuring that all legal requirements are fulfilled for proper Corporate Governance of the Board of Directors and Executive Committee
• Maintaining Corporate and Board minute books and files
• Compiling and maintaining the Board orientation and policy binder
• Fulfilling the above for the annual meetings of the Harbourfront Centre Foundation and the Harbourfront Centre U.S. Foundation

Finance

• Preparing expense claims and cheque requisitions for the CEO Office
• Monitoring budgets and monthly financial statements for the Board and CEO Office
• Investigating any statement discrepancies
• Maintaining and monitoring petty cash

Special projects

• Undertaking special projects as assigned by the CEO for time to time
• Researching and compiling information for special reports as required and providing ongoing research and analysis of specific issues that impact Harbourfront Centre as directed by the CEO
• Preparing background information and briefing notes for the CEO as assigned and preparing documentation for CEO speeches and presentations

Functions

• Organizing all aspects of special functions and receptions, including catering, menus, production, flowers as directed by the CEO

Work, Health and Safety (WH&S)

• All staff are required to take reasonable care of their own health and safety and that of other personnel (including volunteers and interns) who may be affected by their conduct.

Key Performance Indicators

• Efficient and smooth running of the office of the CEO and Board of Directors


Skills & Requirements

• Minimum of 5 years’ senior administrative experience at the executive level
• Significant experience in recording minutes of complex confidential nature and knowledge of corporate secretarial/administrative duties
• Strong interpersonal skills to interact with various levels and groups of people, including dignitaries
• Excellent time management and organizational capabilities to manage multiple priorities and multi-tasking.
• Excellent written and oral communication skills
• Understanding of corporate secretarial duties, and the functions of the Board of Directors and it’s committees
• Understanding of accounting methods, office systems and procedures and the ability to work with budgets
• Strong demonstrated technical skills and abilities including all computer, software, audio/visual, teleconferencing, and other office equipment required to efficiently service meetings and operate the CEO Office
• Proficient with word processing, spreadsheets and database use
• Ability to work independently with minimal supervision
• Discretion and the ability to maintain confidential information
• Willingness to maintain a flexible work schedule due to attendance at meetings, requiring minute-taking


Qualified applicants are invited to apply by: September 12th, 2016

Acceptable Applications must include:
• A current resume
• Responses indicating how you meet each of the listed skills and requirements
• A cover letter including salary expectations

Please quote Job Reference #16F20-ET to:
E-mail: jobs@harbourfrontcentre.com

Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.

Grounds Crew-Job Ref#16J006

Employment Opportunity
GROUNDS CREW
(SEASONAL)
Job Ref. #16J006-ET

Situated on Toronto’s waterfront, Harbourfront Centre is renowned as Canada’s foremost facility for contemporary culture. Our year-round operation offers some 4000 internationally acclaimed events ranging from music, literary and theatrical festivals to children’s activities and craft shops. Currently, we are seeking motivated and reliable individuals to join our Grounds Crew team. This is primarily an outdoor position.

MAJOR DUTIES:

• Responsible for the upkeep of Harbourfront Centre site and facilities, including:
• Maintaining a clean site
• Servicing washrooms and shower facilities
• Emptying waste receptacles
• Assisting with the setup and strike down of numerous festivals
• Operating various gas powered tools i.e. leaf blowers, lawn mowers etc.
• Operating golf carts
• Driving full-size pickup trucks.


QUALIFICATIONS:

• Valid Ontario Driver’s license
• Available to work evening shifts and weekends
• Able to operate power tools
• WHMIS training is desirable
• Familiar with the operation/ handling of power tools


DURATION: immediately to October 9th, 2016

HOURS: 7 am to 3pm, 4 pm to 12 am, 12 pm to 8 pm -including weekends, statutory holidays



APPLICATION DEADLINE: September 9TH, 2016

For additional information, please call Alex Garcia (647) 893-3913
Interested applicants should FORWARD resume QUOTING JOB REF #16J006-ET to:
Human Resources Department
235 Queens Quay West, Toronto, ON M5J 2G8
EMAIL: Jobs@harbourfrontcentre.com

Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.

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