Current Employment Opportunities
Work at the Heart of Toronto's Waterfront
Welcome to Harbourfront Centre's online resource for employment opportunities. Simply click on the title of each position listed below for further information. Specific application instructions can be found within each job posting.
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.
Emergency Planning & Management Coordinator-Job Ref#20FC11
Harbourfront Centre is a leader in providing internationally renowned artistic, educational and recreational programming across a stunning ten-acre site at the heart of Torontos waterfront. For more than 45 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world by curating thousands of events annually across its ten-acre site from music festivals to contemporary dance, to craft and design, to sailing lessons. There is something for everyone at Harbourfront Centre, year-round.
ROLE STATEMENT
Position Title: Emergency Planning & Management Coordinator
Department: Site Services
Reporting to: Manager, Health & Safety
Direct reports: None
Key Relationships: All departments campus wide including employees, tenants, festival partners, artists, contractors and visitors.
Type of Employment: Full-Time, Contract
Summary of Function:
Reporting to the Manager, Health & Safety, this role provides emergency planning and health and safety compliance support to Harbourfront Centre. This role is responsible for the on-site implementation of the Emergency Management Plan during festivals and other events while providing general emergency planning and management support for the company as a whole.
Duties
Provide emergency management support to HC employees during festivals and other indoor and outdoor events.
Develop and deliver training on emergency management plan and specific responsibilities to different business units and stakeholders including senior management and incident command.
Support the Manager, Health & Safety in the development of the site-wide Emergency Management Plan.
Perform site emergency management risk assessments to identify existing or potential hazards, determine corrective or preventive actions, and provide the necessary follow up to Manager, Health & Safety.
Identify best and emerging practices in emergency management and provide recommendations as required.
Work in consultation with the Manager, Health and Safety to ensure consistent application of Emergency Management Plan as well as health and safety policies, programs and procedures.
Support compliance with legislation, regulations, policies, guidelines, exercises, and other implementation in consultation with the Manager, Health & Safety.
Actively promote and build a positive safety culture among management, employees and Contractors.
Workplace Health and Safety
All staff are required to take reasonable care of their own health and safety and that of other personnel (including volunteers and interns) who may be affected by their conduct
Perform duties in a safe manner, and abide by the Occupational Health & Safety Act and all applicable regulations as well as departmental policies and procedures.
Participate in Health & Safety training on a regular basis as required by their Supervisor.
Report hazards and injuries immediately to their Supervisors.
All staff are required to support a workplace free of intimidation, discrimination, harassment and violence. They are expected to abide by the Workplace Discrimination, Harassment and Violence Prevention policy and procedure and will participate in training as required.
Key Performance Indicators
Training requirements of necessary business units and stakeholders are completed.
Participate in the development of a plan of action in preparation and response to emergencies.
Provide direction and guidance in the implementation of emergency preparedness measures.
Successful and timely completion of tasks as required.
Skills & Requirements
Essential Criteria
3-5 years of Emergency Planning and Management experience
3-5 years experience Occupational Health & Safety Act and applicable regulations
Post-Secondary Degree or Certificate in Emergency Planning and Management
Experience with Festival and Event Safety.
Experience delivery training to various levels of management and other stakeholders.
Experience using Microsoft Office Suite (i.e. Microsoft Word, Excel, PowerPoint, Outlook).
Desirable Criteria
Planning and organizational skills to oversee, track, and coordinate projects from beginning to end.
Familiarity with the WSIB Safety Excellence Program is an asset.
Excellent interpersonal, analytical, communication and problem-solving skills.
Efforts
Job involves flexibility as both weekend and evening shifts as well as irregular hours and statutory holidays are required
Working Conditions
Working environment includes approximately 50% outside in varying weather conditions
May contain some hazardous situations
Acceptable applications must include:
A current resume
Responses indicating how you meet each of the essential criteria
A cover letter including salary expectations
Please quote Job Reference # 20FC11-ET
Qualified applicants are invited to apply by: April 15th, 2020
E-mail: jobs@harbourfrontcentre.com
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply. Suitable accommodations will be available upon request during the hiring process.
ROLE STATEMENT
Position Title: Emergency Planning & Management Coordinator
Department: Site Services
Reporting to: Manager, Health & Safety
Direct reports: None
Key Relationships: All departments campus wide including employees, tenants, festival partners, artists, contractors and visitors.
Type of Employment: Full-Time, Contract
Summary of Function:
Reporting to the Manager, Health & Safety, this role provides emergency planning and health and safety compliance support to Harbourfront Centre. This role is responsible for the on-site implementation of the Emergency Management Plan during festivals and other events while providing general emergency planning and management support for the company as a whole.
Duties
Provide emergency management support to HC employees during festivals and other indoor and outdoor events.
Develop and deliver training on emergency management plan and specific responsibilities to different business units and stakeholders including senior management and incident command.
Support the Manager, Health & Safety in the development of the site-wide Emergency Management Plan.
Perform site emergency management risk assessments to identify existing or potential hazards, determine corrective or preventive actions, and provide the necessary follow up to Manager, Health & Safety.
Identify best and emerging practices in emergency management and provide recommendations as required.
Work in consultation with the Manager, Health and Safety to ensure consistent application of Emergency Management Plan as well as health and safety policies, programs and procedures.
Support compliance with legislation, regulations, policies, guidelines, exercises, and other implementation in consultation with the Manager, Health & Safety.
Actively promote and build a positive safety culture among management, employees and Contractors.
Workplace Health and Safety
All staff are required to take reasonable care of their own health and safety and that of other personnel (including volunteers and interns) who may be affected by their conduct
Perform duties in a safe manner, and abide by the Occupational Health & Safety Act and all applicable regulations as well as departmental policies and procedures.
Participate in Health & Safety training on a regular basis as required by their Supervisor.
Report hazards and injuries immediately to their Supervisors.
All staff are required to support a workplace free of intimidation, discrimination, harassment and violence. They are expected to abide by the Workplace Discrimination, Harassment and Violence Prevention policy and procedure and will participate in training as required.
Key Performance Indicators
Training requirements of necessary business units and stakeholders are completed.
Participate in the development of a plan of action in preparation and response to emergencies.
Provide direction and guidance in the implementation of emergency preparedness measures.
Successful and timely completion of tasks as required.
Skills & Requirements
Essential Criteria
3-5 years of Emergency Planning and Management experience
3-5 years experience Occupational Health & Safety Act and applicable regulations
Post-Secondary Degree or Certificate in Emergency Planning and Management
Experience with Festival and Event Safety.
Experience delivery training to various levels of management and other stakeholders.
Experience using Microsoft Office Suite (i.e. Microsoft Word, Excel, PowerPoint, Outlook).
Desirable Criteria
Planning and organizational skills to oversee, track, and coordinate projects from beginning to end.
Familiarity with the WSIB Safety Excellence Program is an asset.
Excellent interpersonal, analytical, communication and problem-solving skills.
Efforts
Job involves flexibility as both weekend and evening shifts as well as irregular hours and statutory holidays are required
Working Conditions
Working environment includes approximately 50% outside in varying weather conditions
May contain some hazardous situations
Acceptable applications must include:
A current resume
Responses indicating how you meet each of the essential criteria
A cover letter including salary expectations
Please quote Job Reference # 20FC11-ET
Qualified applicants are invited to apply by: April 15th, 2020
E-mail: jobs@harbourfrontcentre.com
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply. Suitable accommodations will be available upon request during the hiring process.
Grounds Crew-Ref# 20J006
Harbourfront Centre is a leader in providing internationally renowned artistic, educational and recreational programming across a stunning ten-acre site at the heart of Torontos waterfront. For more than 45 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world by curating thousands of events annually across its ten-acre site from music festivals to contemporary dance, to craft and design, to sailing lessons. There is something for everyone at Harbourfront Centre, year-round.
ROLE STATEMENT
Position Title: Grounds Crew
Department: Site Services
Reporting to: Property Shift Supervisor, Site Services
Direct reports: None
Key Relationships: All departments campus wide including tenants, festival partners, artists, preferred service companies
Type of Employment: Contract, Seasonal
Summary of Function:
The Grounds Crew is part of the Site Services team, and will play a key role in the organization for all site-related activities. The Grounds Crew will be responsible for carrying out all site-related programs, including landscaping, waste management, repairs and maintenance, snow clearing, and event setups / strikes. Reporting to the Property Shift Supervisor, the position offers the opportunity to work in a multidisciplinary arts institution. The Grounds Crew will work with the Property Shift Supervisor in implementing all site-related programs.
Duties
Responsible for ensuring the site is maintained free from hazards
Performs landscaping duties including but not limited to the cutting of lawns, removal of weeds and upkeep of planters
Performs the setup and strike of events on campus as required
Responsible for maintenance and installation of all tents on site
Responsible for the cleaning of the rental kitchen facilities (Food Lab)
Responsible for maintaining the site free of litter and providing regular garbage removal from containers and dump sites
Responsible for all aspects of snow clearing/ice control including but not limited to shoveling, blowing, plowing and salting
Operates all grounds vehicles and equipment and ensures that all are in adequate repair and safe to operate
Performs inspections of equipment and/or facilities and maintains required logs as assigned. This may include: Snow/ice logs, vehicle logs, maintenance logs etc.
Responsible for general maintenance of equipment and/or facilities as assigned. This may include: painting, minor plumbing, minor repairs and graffiti removal
Performs other duties of a similar nature or level
Workplace Health and Safety
All staff are required to take reasonable care of their own health and safety and that of other personnel (including volunteers and interns) who may be affected by their conduct
Operates and handles all equipment with the greatest of care to ensure personal safety as well as the safety of other staff, the public and the equipment
Performs duties in a safe manner, and abides by the Occupational Health & Safety Act and all applicable regulations as well as all departmental policies and procedures.
Participate in Health & Safety training on a regular basis as required by their Supervisor.
Report all hazards and injuries immediately to their Supervisors.
All staff are required to support a workplace free of intimidation, discrimination, harassment and violence. They are expected to abide by the Workplace Discrimination, Harassment and Violence policy and procedure and will participate in training as required.
Key Performance Indicators
Site Readiness and Cleanliness
Audits completed thoroughly and promptly
Successful execution of events on time
Skills & Requirements
Essential Criteria
Knowledge of landscaping
Knowledge of maintenance and cleaning practices
Full G class Ontario drivers license
Ability to operate light vehicles such as golf carts and UTVs
Ability to operate medium-duty trucks
Ability to operate small and large power tools
Ability to operate a variety of gas-powered tools
Desirable Criteria
Experience in equipment repairs and preventative maintenance
Valid WHMIS training
Valid Working at Heights training
Excellent interpersonal, analytical, communication and problem-solving skills
Superior Customer service skills
Efforts
Job involves both standing, walking, and/or the operation of equipment for extended periods of time
Job involves some lifting, upwards of 100lbs
Job involves both weekend and evening shifts as well as irregular hours and statutory holidays
Job involves constant interaction with staff and public
Job involves multiple deadlines, priorities and simultaneous demands
Job involves alertness, attention to detail, and visual perception skills while on duty
Working Conditions
Working environment includes approximately 80% of shift outside in varying weather conditions
May contain some hazardous and potentially dangerous situations
May contain periods of time working in isolated areas
Job involves working in full uniform
Qualified applicants are invited to apply by: April 10th, 2020
Please quote Job Reference #20J006-ET to:
E-mail: nkierstead@harbourfrontcentre.com
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.
ROLE STATEMENT
Position Title: Grounds Crew
Department: Site Services
Reporting to: Property Shift Supervisor, Site Services
Direct reports: None
Key Relationships: All departments campus wide including tenants, festival partners, artists, preferred service companies
Type of Employment: Contract, Seasonal
Summary of Function:
The Grounds Crew is part of the Site Services team, and will play a key role in the organization for all site-related activities. The Grounds Crew will be responsible for carrying out all site-related programs, including landscaping, waste management, repairs and maintenance, snow clearing, and event setups / strikes. Reporting to the Property Shift Supervisor, the position offers the opportunity to work in a multidisciplinary arts institution. The Grounds Crew will work with the Property Shift Supervisor in implementing all site-related programs.
Duties
Responsible for ensuring the site is maintained free from hazards
Performs landscaping duties including but not limited to the cutting of lawns, removal of weeds and upkeep of planters
Performs the setup and strike of events on campus as required
Responsible for maintenance and installation of all tents on site
Responsible for the cleaning of the rental kitchen facilities (Food Lab)
Responsible for maintaining the site free of litter and providing regular garbage removal from containers and dump sites
Responsible for all aspects of snow clearing/ice control including but not limited to shoveling, blowing, plowing and salting
Operates all grounds vehicles and equipment and ensures that all are in adequate repair and safe to operate
Performs inspections of equipment and/or facilities and maintains required logs as assigned. This may include: Snow/ice logs, vehicle logs, maintenance logs etc.
Responsible for general maintenance of equipment and/or facilities as assigned. This may include: painting, minor plumbing, minor repairs and graffiti removal
Performs other duties of a similar nature or level
Workplace Health and Safety
All staff are required to take reasonable care of their own health and safety and that of other personnel (including volunteers and interns) who may be affected by their conduct
Operates and handles all equipment with the greatest of care to ensure personal safety as well as the safety of other staff, the public and the equipment
Performs duties in a safe manner, and abides by the Occupational Health & Safety Act and all applicable regulations as well as all departmental policies and procedures.
Participate in Health & Safety training on a regular basis as required by their Supervisor.
Report all hazards and injuries immediately to their Supervisors.
All staff are required to support a workplace free of intimidation, discrimination, harassment and violence. They are expected to abide by the Workplace Discrimination, Harassment and Violence policy and procedure and will participate in training as required.
Key Performance Indicators
Site Readiness and Cleanliness
Audits completed thoroughly and promptly
Successful execution of events on time
Skills & Requirements
Essential Criteria
Knowledge of landscaping
Knowledge of maintenance and cleaning practices
Full G class Ontario drivers license
Ability to operate light vehicles such as golf carts and UTVs
Ability to operate medium-duty trucks
Ability to operate small and large power tools
Ability to operate a variety of gas-powered tools
Desirable Criteria
Experience in equipment repairs and preventative maintenance
Valid WHMIS training
Valid Working at Heights training
Excellent interpersonal, analytical, communication and problem-solving skills
Superior Customer service skills
Efforts
Job involves both standing, walking, and/or the operation of equipment for extended periods of time
Job involves some lifting, upwards of 100lbs
Job involves both weekend and evening shifts as well as irregular hours and statutory holidays
Job involves constant interaction with staff and public
Job involves multiple deadlines, priorities and simultaneous demands
Job involves alertness, attention to detail, and visual perception skills while on duty
Working Conditions
Working environment includes approximately 80% of shift outside in varying weather conditions
May contain some hazardous and potentially dangerous situations
May contain periods of time working in isolated areas
Job involves working in full uniform
Qualified applicants are invited to apply by: April 10th, 2020
Please quote Job Reference #20J006-ET to:
E-mail: nkierstead@harbourfrontcentre.com
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.
Major Events & Business Development Officer
The Power Plant Contemporary Art Gallery (TPP) is Canadas leading non-collecting public gallery devoted exclusively to the art of our time and is recognized as an important centre for contemporary art in North America. Over the past 33 years, its reputation for presenting cutting edge exhibitions, superior catalogues and editions, and challenging special events has remained unparalleled. Presenting contemporary art by living artists of local, national, and international stature, The Power Plant's mission is to present and disseminate the best contemporary art in all and any media. TPP is a department of at Harbourfront Centre.
Harbourfront Centre is a leader in providing internationally renowned programming in the arts, culture and recreation across a stunning 10-acre site at the heart of Torontos waterfront. For more than 40 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world by curating over events annually across its ten-acre site from music festivals to contemporary dance, to craft and design to sailing lessons.
ROLE STATEMENT
Position Title: Major Events & Business Development Officer
Department: The Power Plant
Reporting to: Director, The Power Plant
Direct reports: Development Assistant
Key Relationships: Development team, board members, volunteers, patrons and vendors.
Type of Employment: Maternity Leave 14 month Contract Term June 22, 2020 to August, 2021
Summary of Function:
As part of the development team, the Major Events & Business Development Officer will be responsible for the planning and execution of all event related activities at The Power Plant including, the annual Power Ball and other signature fundraising events to be held throughout the year, as well as exhibition openings and previews, rentals, donor cultivation, aspects of member and recognition events. This position will also be responsible for sponsorship stewardship and fulfillment, including hospitality events associated with sponsors of special events and exhibitions.
DUTIES
Events
Lead and oversee the production of all Power Plant events (exhibition openings, major fundraising, sponsorship hosting, donor hosting, business and member events).
To serve as the gallerys lead contact for events coordination/logistics.
Prioritizing and scheduling work, organizing work flow in accordance to agreed deadlines
Updating and monitoring the production budget
Event set-ups and strike downs
Obtain liquor and food permits at least 60 working days before event date
Book/arrange for rental services, equipment and catering 60 working days before event date
Ensure each event has a contingency plan agreed with Director
Be present during events where applicable in order to troubleshoot any arising issues
Source, negotiate and manage relationships with external vendors and suppliers of all events at The Power Plant via written and verbal communication. Where services are rendered, all communication must be documented
Manage volunteers for all special events, ensuring they are briefed about their role and fulfill their duties
Ensure thank you packages and tax/business receipts are sent to all donors/sponsors in a timely manor (agreed with Director)
Power Ball
Manage, oversee and serve as lead staff contact for the Power Ball logistics, The Power Plants annual fundraiser. Serve as staff lead with the Power Balls ticket selling committee and volunteers. Work with the Director and development staff (with input from the volunteer co-chairs) to secure sponsors, cash and in-kind for Power Ball.
Develop a Power Ball initial written Plan by 15 September each year, including sponsor prospects, budget forecasting and list of roles (board and PP team) in agreement with Director
Provide detailed updates on the 1st of every month (or whichever date falls on the first Monday of the month) Director on progress up till March, after which updates will be every Monday, weekly, until the Power Ball.
Roles and responsibilities for each department must be communicated in a meeting and then via written correspondence by 15 January each year so that every department knows there role for Power Ball.
All marketing related information must be updated with Marketing & Communications Coordinator by 15 January every year followed by weekly updates for any new information.
Manage all logistics for Power Ball and ensure all equipment and catering arrangements are agreed and booked in writing by 15 January every year.
Ensure all ticket sales are entered each Friday, weekly into an excel sheet, divided into sales categories and available on shared drive in the Power ball folder.
Upon bookings, request vendors to send invoices no later then 30 days after event.
All financial reconciliations must be completed within 20 working days of the Power Ball date.
Power Ball final report must be submitted to Director within 20 working days of the Power ball date.
Sponsorship thank you packages + tax receipts (including the board) must be mailed out within 25 working days after the Power ball with all available information. Any additional info can be sent later.
Budgets
Manage major events budgets and reconcile on a regular basis for invoicing and for charge backs, reconciling them at event end with The Power Plants Director.
Ensure that invoices, ticket sales, reconciliations are done in 20 working days after each event. Ensure that each event is on budget.
Other
In consultation with The Power Plants Membership and Individual Giving Officer, oversee all logistical tasks for Power Plant membership events (licenses, permits, catering and staffing).
In consultation with The Power Plants Director, develop strategy for gallery rentals, manage all rental events including liaising with clients. Develop strategies for growing and improving special events.
In consultation with The Power Plants Director, solicit in-kind sponsors for fundraising events and draft contractual agreements. Manage the fulfillment of in-kind sponsors and other event participants. Ensure all development sponsors are entered into Tessitura.
Liaise with The Power Plants Head of Installation & Facilities, Harbourfront Centre Operations, Security and Parking and other departments to coordinate pertinent requirements for all events.
Working with The Power Plants Marketing and Communications Coordinator, service sponsors marketing and hospitality benefits.
Use Tessitura for database management and update contact information on a day to day basis
Perform special projects and other duties of a similar nature or level assigned by the Director from time to time
Workplace Health and Safety
All members of staff are required to take reasonable care of their own health and safety and that of other personnel (including volunteers and interns) who may be affected by their conduct.
Skills & Requirements
Essential Criteria
Minimum three years documented experience planning and executing major donor and development fundraising and special events.
Proven experience working with volunteers and the tact and poise to deal with highly motivated, well connected and opinionated volunteers
Clear understanding of financial priorities and budgets associated with special events
Ability to organize and plan multiple and simultaneous activities to meet tight deadlines.
Strong organizational and planning skills with attention to details.
Excellent verbal and written communications, interpersonal skills to deal tactfully with a variety of people, artists and external groups and agencies.
Computer literate (Excel, Word, Film maker Pro)
Ability to perform under pressure to various deadlines
Ability to work flexible work schedule (including event work) during events.
Desirable Criteria
Understanding of contemporary art; normally acquired through a university degree in an area such as visual arts and not for profit administration.
Familiarity with fundraising software.
Working Conditions
Work involves deadlines and occasional overtime.
Acceptable applications must include:
A current resume
A cover letter addressed to the Director of TPP [Gaλtane Verna, Emilia Ziemba, Josh Heuman and Melissa Poliah], indicating how you meet the essential criteria of this key position and your salary expectation.
Qualified applications are invited to apply by: April 30th, 2020
Please quote Job Reference # 20FC12-ET
E-mail: jobs@harbourfrontcentre.com
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply. Suitable accommodations will be available upon request during the hiring process.
Harbourfront Centre is a leader in providing internationally renowned programming in the arts, culture and recreation across a stunning 10-acre site at the heart of Torontos waterfront. For more than 40 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world by curating over events annually across its ten-acre site from music festivals to contemporary dance, to craft and design to sailing lessons.
ROLE STATEMENT
Position Title: Major Events & Business Development Officer
Department: The Power Plant
Reporting to: Director, The Power Plant
Direct reports: Development Assistant
Key Relationships: Development team, board members, volunteers, patrons and vendors.
Type of Employment: Maternity Leave 14 month Contract Term June 22, 2020 to August, 2021
Summary of Function:
As part of the development team, the Major Events & Business Development Officer will be responsible for the planning and execution of all event related activities at The Power Plant including, the annual Power Ball and other signature fundraising events to be held throughout the year, as well as exhibition openings and previews, rentals, donor cultivation, aspects of member and recognition events. This position will also be responsible for sponsorship stewardship and fulfillment, including hospitality events associated with sponsors of special events and exhibitions.
DUTIES
Events
Lead and oversee the production of all Power Plant events (exhibition openings, major fundraising, sponsorship hosting, donor hosting, business and member events).
To serve as the gallerys lead contact for events coordination/logistics.
Prioritizing and scheduling work, organizing work flow in accordance to agreed deadlines
Updating and monitoring the production budget
Event set-ups and strike downs
Obtain liquor and food permits at least 60 working days before event date
Book/arrange for rental services, equipment and catering 60 working days before event date
Ensure each event has a contingency plan agreed with Director
Be present during events where applicable in order to troubleshoot any arising issues
Source, negotiate and manage relationships with external vendors and suppliers of all events at The Power Plant via written and verbal communication. Where services are rendered, all communication must be documented
Manage volunteers for all special events, ensuring they are briefed about their role and fulfill their duties
Ensure thank you packages and tax/business receipts are sent to all donors/sponsors in a timely manor (agreed with Director)
Power Ball
Manage, oversee and serve as lead staff contact for the Power Ball logistics, The Power Plants annual fundraiser. Serve as staff lead with the Power Balls ticket selling committee and volunteers. Work with the Director and development staff (with input from the volunteer co-chairs) to secure sponsors, cash and in-kind for Power Ball.
Develop a Power Ball initial written Plan by 15 September each year, including sponsor prospects, budget forecasting and list of roles (board and PP team) in agreement with Director
Provide detailed updates on the 1st of every month (or whichever date falls on the first Monday of the month) Director on progress up till March, after which updates will be every Monday, weekly, until the Power Ball.
Roles and responsibilities for each department must be communicated in a meeting and then via written correspondence by 15 January each year so that every department knows there role for Power Ball.
All marketing related information must be updated with Marketing & Communications Coordinator by 15 January every year followed by weekly updates for any new information.
Manage all logistics for Power Ball and ensure all equipment and catering arrangements are agreed and booked in writing by 15 January every year.
Ensure all ticket sales are entered each Friday, weekly into an excel sheet, divided into sales categories and available on shared drive in the Power ball folder.
Upon bookings, request vendors to send invoices no later then 30 days after event.
All financial reconciliations must be completed within 20 working days of the Power Ball date.
Power Ball final report must be submitted to Director within 20 working days of the Power ball date.
Sponsorship thank you packages + tax receipts (including the board) must be mailed out within 25 working days after the Power ball with all available information. Any additional info can be sent later.
Budgets
Manage major events budgets and reconcile on a regular basis for invoicing and for charge backs, reconciling them at event end with The Power Plants Director.
Ensure that invoices, ticket sales, reconciliations are done in 20 working days after each event. Ensure that each event is on budget.
Other
In consultation with The Power Plants Membership and Individual Giving Officer, oversee all logistical tasks for Power Plant membership events (licenses, permits, catering and staffing).
In consultation with The Power Plants Director, develop strategy for gallery rentals, manage all rental events including liaising with clients. Develop strategies for growing and improving special events.
In consultation with The Power Plants Director, solicit in-kind sponsors for fundraising events and draft contractual agreements. Manage the fulfillment of in-kind sponsors and other event participants. Ensure all development sponsors are entered into Tessitura.
Liaise with The Power Plants Head of Installation & Facilities, Harbourfront Centre Operations, Security and Parking and other departments to coordinate pertinent requirements for all events.
Working with The Power Plants Marketing and Communications Coordinator, service sponsors marketing and hospitality benefits.
Use Tessitura for database management and update contact information on a day to day basis
Perform special projects and other duties of a similar nature or level assigned by the Director from time to time
Workplace Health and Safety
All members of staff are required to take reasonable care of their own health and safety and that of other personnel (including volunteers and interns) who may be affected by their conduct.
Skills & Requirements
Essential Criteria
Minimum three years documented experience planning and executing major donor and development fundraising and special events.
Proven experience working with volunteers and the tact and poise to deal with highly motivated, well connected and opinionated volunteers
Clear understanding of financial priorities and budgets associated with special events
Ability to organize and plan multiple and simultaneous activities to meet tight deadlines.
Strong organizational and planning skills with attention to details.
Excellent verbal and written communications, interpersonal skills to deal tactfully with a variety of people, artists and external groups and agencies.
Computer literate (Excel, Word, Film maker Pro)
Ability to perform under pressure to various deadlines
Ability to work flexible work schedule (including event work) during events.
Desirable Criteria
Understanding of contemporary art; normally acquired through a university degree in an area such as visual arts and not for profit administration.
Familiarity with fundraising software.
Working Conditions
Work involves deadlines and occasional overtime.
Acceptable applications must include:
A current resume
A cover letter addressed to the Director of TPP [Gaλtane Verna, Emilia Ziemba, Josh Heuman and Melissa Poliah], indicating how you meet the essential criteria of this key position and your salary expectation.
Qualified applications are invited to apply by: April 30th, 2020
Please quote Job Reference # 20FC12-ET
E-mail: jobs@harbourfrontcentre.com
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply. Suitable accommodations will be available upon request during the hiring process.
Operations Crew-Ref#20J011
HARBOURFRONT CENTRE
Employment Opportunity
OPERATIONS CREW
Facilities
Job Ref. #20J011-ET
Number of vacancies: 7
Harbourfront Centre is a leader in providing internationally renowned artistic, educational and recreational programming across a stunning ten-acre site at the heart of Torontos waterfront. For more than 45 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world by curating thousands of events annually across its ten-acre site from music festivals to contemporary dance, to craft and design, to sailing lessons. There is something for everyone at Harbourfront Centre, year-round.
Currently, we are seeking a part time Operations Crew member to work overnight shifts to join our Facilities Department. Reporting to the Building & Facilities Coordinator, this position is responsible for cleaning buildings on a daily basis, performing setup of events and monitoring cleanliness of buildings during events.
MAJOR DUTIES:
Cleaning, sweeping, mopping, emptying garbage, high dusting, detail cleaning and scooping, vacuuming of buildings, office space, theatre auditorium and events spaces
Assemble/dismantle setups and strikes including tables, chairs, stages, kitchen equipment, etc as required.
Maintain Harbourfront Centre equipment (e.g., tables, chairs, vacuums, sign boards, etc
Respond to requests from Harbourfront Centre employees, the public and provide assistance as required.
Monitoring and maintaining public washrooms. Spot and detail cleaning, keeping washrooms stocked and resupplying as needed
Bussing, cleaning and rearranging tables in a food court type and public seating area
QUALIFICATIONS:
Ability to operate equipment used for cleaning, steam cleaner, vacuum, etc is required.
Physically able to lift and move tables and chairs and other related equipment, up to 50lbs
Personable and polite (courteous with staff and the public)
Professional work ethic and able to work with limited supervision
Available to work varying shifts: day, evening, night shifts, weekends and holidays
Team player
Good attendance and punctual
Able to lift up to 50 lbs
WHMIS training is desirable
HOURS: 16-40 hours per week (able to work days, evenings, nights, weekends and holidays)
Qualified applicants are invited to apply by: July 31st, 2020
Please send your resume quoting Job Ref. No. 20J011-ET to:
E-mail: jlim@harbourfrontcentre.com
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply. Suitable accommodations will be available upon request during the hiring process.
Employment Opportunity
OPERATIONS CREW
Facilities
Job Ref. #20J011-ET
Number of vacancies: 7
Harbourfront Centre is a leader in providing internationally renowned artistic, educational and recreational programming across a stunning ten-acre site at the heart of Torontos waterfront. For more than 45 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world by curating thousands of events annually across its ten-acre site from music festivals to contemporary dance, to craft and design, to sailing lessons. There is something for everyone at Harbourfront Centre, year-round.
Currently, we are seeking a part time Operations Crew member to work overnight shifts to join our Facilities Department. Reporting to the Building & Facilities Coordinator, this position is responsible for cleaning buildings on a daily basis, performing setup of events and monitoring cleanliness of buildings during events.
MAJOR DUTIES:
Cleaning, sweeping, mopping, emptying garbage, high dusting, detail cleaning and scooping, vacuuming of buildings, office space, theatre auditorium and events spaces
Assemble/dismantle setups and strikes including tables, chairs, stages, kitchen equipment, etc as required.
Maintain Harbourfront Centre equipment (e.g., tables, chairs, vacuums, sign boards, etc
Respond to requests from Harbourfront Centre employees, the public and provide assistance as required.
Monitoring and maintaining public washrooms. Spot and detail cleaning, keeping washrooms stocked and resupplying as needed
Bussing, cleaning and rearranging tables in a food court type and public seating area
QUALIFICATIONS:
Ability to operate equipment used for cleaning, steam cleaner, vacuum, etc is required.
Physically able to lift and move tables and chairs and other related equipment, up to 50lbs
Personable and polite (courteous with staff and the public)
Professional work ethic and able to work with limited supervision
Available to work varying shifts: day, evening, night shifts, weekends and holidays
Team player
Good attendance and punctual
Able to lift up to 50 lbs
WHMIS training is desirable
HOURS: 16-40 hours per week (able to work days, evenings, nights, weekends and holidays)
Qualified applicants are invited to apply by: July 31st, 2020
Please send your resume quoting Job Ref. No. 20J011-ET to:
E-mail: jlim@harbourfrontcentre.com
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply. Suitable accommodations will be available upon request during the hiring process.
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