Current Employment Opportunities
Work at the Heart of Toronto's Waterfront
Welcome to Harbourfront Centre's online resource for employment opportunities. Simply click on the title of each position listed below for further information. Specific application instructions can be found within each job posting.
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.
Executive Assistant, CEO-Job Ref#14F09
EMPLOYMENT OPPORTUNITY
Executive Assistant
Chief Executive Officer
Job Ref. # 14F09-ET
Number of vacancies: 1
Harbourfront Centre is a Canadian charity operating the 10 prime acres of Toronto's central waterfront as a free and open public site. We celebrate the multiplicities of cultures that comprise Canada and enliven the city through the creative imaginations of artists from across the country and around the globe. Harbourfront Centre attracts more than 17 million visits to its site each year to experience 4,000 diverse public events and activities.
Currently an employment opportunity exists for a full time Executive Assistant. Reporting to the Chief Executive Officer, the primary function of this position is to provide executive support to the offices of the Chief Executive Officer and the Board of Directors through effective coordination of issues management, work flow, relationship management and administrative support
MAJOR RESPONSIBILITES INCLUDE:
Records minutes of numerous meetings involving weekly senior management meetings as well as regular Board of Directors, Executive Committee and Board Committee meetings. Drafts agenda and minutes for approval and distributes to appropriate personnel on a timely basis. Coordinates Board and Committee meetings, ensuring a quorum is present at each. Arranges venue, set-up and hospitality.
Prepares all necessary documentation for meeting agenda items as well as all technology requirements for presentation and attendance of participants for all staff, Board and Committee meetings. Compiles and distributes required information in a timely manner.
Provides administrative support for the CEO by fulfilling technology requirements, answering all enquiries, undertaking all office administration, coordinating the CEOs calendar, travel arrangements, and preparing correspondence, reports, powerpoint presentations, etc. Prepares and/or reviews all correspondence for CEO signature to ensure accuracy and appropriateness.
Provides the key contact for the operation of the CEO Office in greeting visitors, answering phones responding to questions of a routine nature and redirecting calls or relaying messages to appropriate personnel as necessary. Responds to inquires on Board matters, special events and programmes, using discretion, judgment and extensive knowledge of corporate policies and procedures
Performs special projects as assigned. Researches and compiles information for special reports and provides ongoing research and analysis of specific issues that impact Harbourfront Centre as directed by the CEO. Prepares background information and briefing notes as assigned and prepares documentation for CEO speeches and presentations.
Establishes and maintains an efficient electronic and paper CEO/Board Office filing system for correspondence, documents, etc. Maintains Corporate and Board minute books and files. Compiles and maintains the Board orientation and policy binder.
Handles financial transactions for the CEO Office, monitors budgets and monthly financial statements for the Board and CEO office, investigates discrepancies. Maintains and monitors petty cash.
Researches and ensures that all legal requirements are fulfilled for proper Corporate Governance of the Board of Directors and Executive Committee.
Organizes and coordinates special functions and undertakes various special duties and responsibilities as assigned by the CEO
QUALIFICATIONS
This senior position requires a professional with a high degree of autonomy to ensure effective administration of the CEO office. A significant degree of initiative, people skills, tact and independence is required in handling matters for the CEO. Extreme discretion and the ability to maintain confidentiality are essential as the position is privy to a large amount of highly confidential information.
The ideal candidate will have a minimum of 5 years' senior secretarial experience at an executive level with demonstrated experience recording complex and confidential minutes. He/she must have exceptional interpersonal skills to deal with a wide variety of people at all levels, including dignitaries; possess strong time management and organizational skills to manage multiple priorities; have excellent written and oral communications skills; and be a self-starter, able to work with minimal supervision . The incumbent must possess strong technical skills and abilities including all computer, software, audio/visual, teleconferencing, and other office equipment required to efficiently service meetings and operate the CEO Office. Sound working knowledge of corporate secretarial duties, accounting methods and office systems is required. A flexible work schedule is necessary for attendance at meetings. Previous experience in the non- profit sector is an asset.
Acceptable applications will include a resume, a statement of reasons for wishing to change jobs and demonstration of haw the employee's skills and experience correspond to the listed job qualifications. Please refer to the recruitment policy for additional details.
Executive Assistant
Chief Executive Officer
Job Ref. # 14F09-ET
Number of vacancies: 1
Harbourfront Centre is a Canadian charity operating the 10 prime acres of Toronto's central waterfront as a free and open public site. We celebrate the multiplicities of cultures that comprise Canada and enliven the city through the creative imaginations of artists from across the country and around the globe. Harbourfront Centre attracts more than 17 million visits to its site each year to experience 4,000 diverse public events and activities.
Currently an employment opportunity exists for a full time Executive Assistant. Reporting to the Chief Executive Officer, the primary function of this position is to provide executive support to the offices of the Chief Executive Officer and the Board of Directors through effective coordination of issues management, work flow, relationship management and administrative support
MAJOR RESPONSIBILITES INCLUDE:
Records minutes of numerous meetings involving weekly senior management meetings as well as regular Board of Directors, Executive Committee and Board Committee meetings. Drafts agenda and minutes for approval and distributes to appropriate personnel on a timely basis. Coordinates Board and Committee meetings, ensuring a quorum is present at each. Arranges venue, set-up and hospitality.
Prepares all necessary documentation for meeting agenda items as well as all technology requirements for presentation and attendance of participants for all staff, Board and Committee meetings. Compiles and distributes required information in a timely manner.
Provides administrative support for the CEO by fulfilling technology requirements, answering all enquiries, undertaking all office administration, coordinating the CEOs calendar, travel arrangements, and preparing correspondence, reports, powerpoint presentations, etc. Prepares and/or reviews all correspondence for CEO signature to ensure accuracy and appropriateness.
Provides the key contact for the operation of the CEO Office in greeting visitors, answering phones responding to questions of a routine nature and redirecting calls or relaying messages to appropriate personnel as necessary. Responds to inquires on Board matters, special events and programmes, using discretion, judgment and extensive knowledge of corporate policies and procedures
Performs special projects as assigned. Researches and compiles information for special reports and provides ongoing research and analysis of specific issues that impact Harbourfront Centre as directed by the CEO. Prepares background information and briefing notes as assigned and prepares documentation for CEO speeches and presentations.
Establishes and maintains an efficient electronic and paper CEO/Board Office filing system for correspondence, documents, etc. Maintains Corporate and Board minute books and files. Compiles and maintains the Board orientation and policy binder.
Handles financial transactions for the CEO Office, monitors budgets and monthly financial statements for the Board and CEO office, investigates discrepancies. Maintains and monitors petty cash.
Researches and ensures that all legal requirements are fulfilled for proper Corporate Governance of the Board of Directors and Executive Committee.
Organizes and coordinates special functions and undertakes various special duties and responsibilities as assigned by the CEO
QUALIFICATIONS
This senior position requires a professional with a high degree of autonomy to ensure effective administration of the CEO office. A significant degree of initiative, people skills, tact and independence is required in handling matters for the CEO. Extreme discretion and the ability to maintain confidentiality are essential as the position is privy to a large amount of highly confidential information.
The ideal candidate will have a minimum of 5 years' senior secretarial experience at an executive level with demonstrated experience recording complex and confidential minutes. He/she must have exceptional interpersonal skills to deal with a wide variety of people at all levels, including dignitaries; possess strong time management and organizational skills to manage multiple priorities; have excellent written and oral communications skills; and be a self-starter, able to work with minimal supervision . The incumbent must possess strong technical skills and abilities including all computer, software, audio/visual, teleconferencing, and other office equipment required to efficiently service meetings and operate the CEO Office. Sound working knowledge of corporate secretarial duties, accounting methods and office systems is required. A flexible work schedule is necessary for attendance at meetings. Previous experience in the non- profit sector is an asset.
APPLICATION DEADLINE: April 30, 2014
Please send your resume quoting Job Ref. No. 14F09-ET to:
Human Resources, 235 Queens Quay West
Toronto, ON M5J 2G8
Fax (416) 973-1003
E-mail: jobs@harbourfrontcentre.com
Acceptable applications will include a resume, a statement of reasons for wishing to change jobs and demonstration of haw the employee's skills and experience correspond to the listed job qualifications. Please refer to the recruitment policy for additional details.
Fleet Coordinator-Job Ref#14J094
HARBOURFRONT CENTRE
Employment Opportunity
Fleet CoordinatorJob Ref. # 14J094-ET
Number of vacancies: 1
Situated on Torontos waterfront, Harbourfront Centre is renowned as Canadas foremost facility for contemporary culture. Our year-round operation offers some 4000 internationally acclaimed events ranging from music, literary and theatrical festivals to childrens activities and craft shops. Harbourfront Centre Sailing & Powerboating operates a fleet of sailboats and powerboats used for rentals, memberships, summer camps, and Canadian Yachting Association courses. Currently, we are seeking motivated and reliable individuals to join our Sailing and Power Boating Department as Fleet Coordinator. This position is responsible for outside boat operations, and will be a team leader to the fleet maintenance team. This is primarily an outdoor position working by the water.
MAJOR DUTIES:
Effective develop and maintain a safe operational fleet service environment, integrating the effective management of resources, and the proactive development and maintenance for the fleet and outside operations. Develop annual maintenance plan.
Conduct key participation in management team activities relating to developing, implementing and the management of team performance
Ensure tidiness and cleanliness of facilities and manage fleet cleanliness daily
Ensure fleet is effectively and efficiently maintained and operational
Organize and management of, fleet requirements, such as fuel and parts
Communicate fleet status, issues and requirements to all management, dock and office staff through regular meetings
Manage and participate in opening of operations (big splash) and in closing of operations (haul out)
Organize Kids Camp preparation and close out activity
Establish a safe operating environment based on safety regulations ensuring safe operations of staff and equipment
Report and liaise with marine Police Transport Canada in the case of an accident
Manage customer experience and qualification eligibility for boat usage, effectively manage boat resources during high usage periods
Monitor and manage daily the weather patterns in compliance with safe boating & company policy
Conduct interviews and recruit new dock staff. Develop dock staff training material, train staff on emergency procedures and manage on going dock staff training and organize and conduct performance appraisals
Coordinate and schedule work hours for dock staff and submit work schedules to the manager
REQUIREMENTS:
Must have good working knowledge of sail and powerboats and small engine maintenance
Strong communication and interpersonal skills in dealing with people
Good organization and time management skills, able to prioritize and meet deadlines
Must be able to work outdoors in all weather conditions i.e. hot and/ or rainy and handle physically demanding tasks..
Must be enthusiastic, personable, outgoing, ambitious, proactive, demonstrating initiative and resourcefulness, able to lead and coordinate a team and work well in a dynamic team environment
Must be able to work weekends and statutory holidays.
DURATION: April, 2014 October 2014
WAGE: $14.00-$15.00 per hour.
APPLICATION DEADLINE: April 30, 2014
Please send your resume quoting Job Ref. No. 14J094-ET to:
Human Resources, 235 Queens Quay West
Toronto, ON M5J 2G8
Fax (416) 973-1003
E-mail: jobs@harbourfrontcentre.com
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.
HEAD OF ADMINISTRATIONJOB REF#14F06
EMPLOYMENT OPPORTUNITY
HEAD OF ADMINISTRATION
Community & Educational Programmes
Full Time
Job Ref. # 14F06-ETNumber of vacancies: 1
Harbourfront Centre is a Canadian charity operating the 10 prime acres of Toronto's central waterfront as a free and open public site. We celebrate the multiplicities of cultures that comprise Canada and enliven the city through the creative imaginations of artists from across the country and around the globe. Harbourfront Centre attracts more than 17 million visits to its site each year to experience 4,000 diverse public events and activities.
Currently an employment opportunity exists in our Community & Educational Programmes department for a full time Head of Administration. Reporting to the Director, this position is responsible for ensuring efficient, effective, and resourceful administration across the department in order to maximize use of human resources, minimize duplication of efforts and create and improve administrative processes that support CEP initiatives. This individual will work strategically to provide administrative leadership within the department and to create opportunities for growth and seamless succession within the administrative hub.
MAJOR RESPONSIBILITIES INCLUDE:
Supervises the volunteer programme overseeing the implementation of the strategic directions and priorities and ensuring the programme remains vital and effective within the context of Canadian non-profit volunteer sector
Evaluates and oversees all departmental administrative processes and procedures for all programmes including fee-for-service ones
Coordinates the annual plan process for the department including writing, editing and tracking submissions of plans and budgets
Assists Director to develop, implement and evaluate plans including staffing and budgeting issues,
Sets strategic administrative priorities within the department and establishes action plans in order to facilitate implementation.
Maintains programme budgets ensuring accurate reporting. Analyzes, monitors and reconciles department budgets, develops tools or models appropriate to each area for budget tracking purposes
Supervises daily financial transactions and procedures, including cheque requisitions, reconciliations, expense transfers, deposits, etc.
Supervises activities of subordinate staff including hiring, training, work assignment and review, planning, performance management
Trains new staff on administrative systems and procedures; identifies and coordinates training needs and cross-training within the department
Assesses need for interns and additional staff, applies for employment grants and maintains relationships with granting agencies and universities, colleges
Maintains attendance and personnel records for the department.
Acts as designated power user for all departmental computer systems. Maintains and develops documentation and coordinates training on these systems. Identifies technological opportunities, analyzes and recommends new processes and systems for efficiencies.
The ideal candidate will have a post-secondary degree in arts administration or a related field and 5 years progressive work experience. He/she must have experience in management along with strong interpersonal and communication skills to supervise staff and liaise with other departments, performers, and the public. He/she must have exceptional organizational skills and be able to prioritize, meet deadlines and work in a fast paced environment. He/she must be a self-starter with excellent analytical and decision making skills, have computer expertise with Microsoft Office and databases and have sound knowledge of accounting procedures and practices with a keen attention to detail. Previous knowledge of travel and hospitality is required. A second language is an asset.
Qualified applicants must apply by May 9, 2014
Please send your resume Quoting Job Ref. # 14F06-ET to:
Human Resources, 235 Queens Quay West
Toronto, ON M5J 2G8
Fax (416) 973-1003
E-mail: jobs@harbourfrontcentre.com
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.
Outreach Coordinator, Planet IndigenUS - Job Ref#14FC07
HARBOURFRONT CENTRE
Employment Opportunity
Outreach Coordinator, Planet IndigenUS
Contract
Job Ref. # 14FC07-ETNumber of vacancies: 1
Harbourfront Centre is a Canadian charity operating the 10 prime acres of Toronto's central waterfront as a free and open public site. We celebrate the multiplicities of cultures that comprise Canada and enliven the city through the creative imaginations of artists from across the country and around the globe. Harbourfront Centre attracts more than 17 million visits to its site each year to experience 4,000 diverse public events and activities.
Currently an employment opportunity exists in our Community & Educational Programmes Department for a full time Outreach Coordinator, Planet IndigenUS on a contract basis. This position is responsible in assisting the Planet IndigenUs Artistic Director and Harbourfront Centre/Woodland Cultural Centre team in all facets of programming and producing the Planet IndigenUs as a festival, and associated programming and outreach in the year between the festivals. The position will also report to and be supervised by the Senior Project Coordinator for satisfaction assessment, review of balance of overall workload and review of working relationships.
Major Responsibilities Include:
Organization and implementation of outreach programme with assigned staff. Will work with the outreach programme under the direct supervision of the Artistic Director (or designate).
Work directly with the Artistic Director (or designate) and Harbourfront Centre team. Will assist the Artistic Director (or designate) and many liaisons with conceiving, programming research, developing, implementing, and evaluating the artistic vision and focus of the project.
Work with the Education team to develop any arts education programme for Planet IndigenUS under the direction of the Artistic Director (or designate). This will include being the liaison with local schools in the Toronto District School Board and others.
Works with the Harbourfront Centre Volunteer office to coordinate, prepare and lead volunteers through programme and inform volunteers of their responsibilities.
Conduct outreach activities within Aboriginal communities. Prepare e-lists for outreach initiatives.
Write newsletters with a special focus on Planet IndigenUs.
Assists in festival set up and strike. Generates thank you letters for the artists, partners and consulates involved in the festival.
Consolidating and distributing marketing documents to festival partners Assists programmers with distributing all programme materials to partner sites.
Assists with the management of projects off site and with post-project evaluations.
Assist with meeting administration and other administrative tasks as needed by the department.
Assists Director, CEP with specific research initiatives.
Qualifications:
Enrolment in or completion of post-secondary degree in arts, business and/or office administration is considered an asset
Previous administrative experience
Strong time management and organizational skills
Strong computer skills in Word, Excel, and database management
Eligibility: As funding for this position has been provided to training Aboriginal arts professional, applicants must be of Aboriginal ancestry.
Period of Employment: 52 weeks, beginning May 12th, 2014
Deadline: April 25, 2014
Please send your resume and cover letter Quoting Job Ref. No. 14FC07-ET to:
Human Resources, 235 Queens Quay West
Toronto, ON M5J 2G8
Fax (416) 973-1003
E-mail: jobs@harbourfrontcentre.com
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.
For information regarding Planet IndigenUs Please refer to the link provided http://www.harbourfrontcentre.com/planetindigenus/
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