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Current Employment Opportunities

Welcome to Harbourfront Centre's online resource for employment opportunities. Simply click on the title of each position listed below for further information. Specific application instructions can be found within each job posting.

Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.

Director, Development (The Power Plant)

The Power Plant Contemporary Art Gallery (TPP) at Harbourfront Centre is Canada’s leading public gallery devoted exclusively to the art of our time and is recognized as an important centre for contemporary art in North America. Since 1987, The Power Plant has been on a mission to create an open culture and community for people to be face-to-face with thought-provoking contemporary art and ideas. We have a culturally diverse workforce and audience whose lives and communities we seek to enrich through encouraging exploration of self and society. More than a gallery, The Power Plant is a community hub that caters to adults, youth, and children through broad and unique programming. It is a window into a diverse range of ideas and perspectives that inspire unlimited personal discovery. To learn more about us, please visit www.thepowerplant.org.

We are currently seeking a driven, strategic, passionate and goal-oriented Director, Development to effectively lead and manage a comprehensive fundraising program to achieve The Power Plant's short and long-term funding objectives, including major gifts, corporate partnerships and sponsorship, foundation funding, and events.

Position Title: Director, Development
Reporting to: Director, The Power Plant
Direct reports: Donor Programs & Major Event Manager, Major Events Coordinator, Grants & Sponsorship Officer
Type of Employment: Full-Time
Compensation: $100,00 to $130,000 per year

SUMMARY OF FUNCTION:
Reporting to the Director, The Power Plant, the Director, Development role is to effectively lead and manage a comprehensive fundraising program to achieve TPP’s short and long-term funding objectives, including major gifts, corporate partnerships and sponsorship, foundation funding, and events. The incumbent will plan and manage a team to implement a program able to sustain and strengthen The Power Plant’s relationship with existing donors and funders, and develop strategies that will attract significant new prospects to help reach the gallery’s goals.

DUTIES:
Leadership

Provide leadership and develop strategy for increasing TPP’s financial resources through philanthropic giving to advance the broader strategic goals of the gallery.
Develop multi-year and annual fundraising plans and manage their implementation.
Provide strategic oversight of all fundraising programs including major giving, corporate partnership, foundation giving and grants, annual giving and membership, fundraising events, and potential emerging opportunities.
Ensure all operational processes and supporting aspects of the development function are well structured and effective.
Manage development of fundraising goals and budget and prepare regular reports on progress to the Director
In collaboration with the Director, TPP, coordinate the enlistment and management of Board and other volunteers to support the achievement of fundraising objectives.
Serve as a member of the senior leadership team with special regard to the coordination of resource development, engagement, communications and external relations priorities.

Major Gifts Fundraising

Maintain a portfolio of minimally 50 individual major donor prospects, working in conjunction with the Director, The Power Plant to qualify, cultivate, solicit and steward gifts at the leadership ($100,000+) and major ($25,000+) giving levels.
Maintain a portfolio of major corporate funders, converting existing event sponsors to multi-year partners and identifying and soliciting new opportunities.
Strengthen the operational structure and processes for an effective major gift program, including procedures for prospect identification, moves management, stewardship and progress monitoring and reporting.
Conduct prospect research to identify, cultivate, and solicit new funding sources for exhibitions, programs, and other initiatives.
In conjunction with Director, build and maintain relationships with institutional funders.
Communicate with funders to inquire about new projects and follow up on the status of submitted proposals.

Staff Management

Manage four staff positions and directly work with staff on setting and monitoring performance objectives, coaching and mentoring, talent development and retention.
In collaboration with TPP Director, identify the optimal development structure, roles and staffing needs and recruit and hire development staff if appropriate.

SKILLS & REQUIREMENTS:
Essential Criteria

Post-secondary degree or equivalent, and a minimum of 7 years’ experience leading and executing major fundraising programs in the not-for-profit sector.
Proven track record of raising major gifts is a must.
Interpersonal and relationship management skills with the ability to develop effective partnerships.
Strategic thinker, highly motivated, organized and able to manage multiple priorities.
Demonstrates good judgment and high level of discretion.
Proven abilities to lead and motivate staff.
Excellent writing, presentation and computer skills.
On occasion, overtime hours are required outside of regular scheduled work hours in order to meet deadlines and/or provide support at public events.
Must be legally eligible to work in Canada. Non-Canadian applicants must have a valid employment Visa and proper documentation authorizing their ability to work in Canada.
Remote work from home is currently in place, however the candidate must be able to work on site at our downtown lakeside gallery as needed, and when our return to work plan is implemented.

Desireable Criteria

Experience with fundraising databases is an asset.
Experience in a visual arts organization is an asset.
Strong interest in contemporary art and working to support TPP’s mission.

HOW TO APPLY:
Acceptable applications must include a current resume, and a cover letter addressed to Gaëtane Verna, Director of The Power Plant, indicating why you wish to join the team, how you would meet the essential criteria for this key position, and your salary expectation.

The Power Plant is committed to diversity and inclusiveness. We encourage qualified applicants from all
backgrounds to apply by contacting jobs@harbourfrontcentre.com by no later than August 27, 2021. Please quote Director, Development (The Power Plant) in the subject line of your application.

We sincerely thank all applicants for their interest, however, only those being considered for an interview will be contacted. Suitable accommodations will be available upon request during the hiring process.

Head of Learning & Outreach (The Power Plant)

The Power Plant Contemporary Art Gallery (TPP) at Harbourfront Centre is Canada’s leading non-collecting, public art gallery dedicated exclusively to contemporary visual art from Canada and the world. It is a vital forum for the advanced artistic culture of our time that offers an exceptional facility and professional support to a diverse group of artists while engaging equally diverse audiences in their work. The gallery fulfills its mandate by generating: exhibitions that represent the range of advanced practice in visual arts; publications that provide in-depth explorations of contemporary art; lectures and symposia that encourage debate and further understanding; interpretative tools that invite visitors to question, explore and reflect upon their experiences; programming that incorporates other areas of culture at their intersection with visual art. To learn more about us, please visit www.thepowerplant.org.

We are currently searching for an experienced, passionate, imaginative and collaborative Head of Learning & Outreach to lead and drive the gallery's learning and outreach initiatives and staff in the areas of Public Programs, Education and Group Visits, in the development and presentation of engaging, informative and inspirational experiences for audiences of broad abilities, ages, and cultural backgrounds.

Position Title: Head of Learning & Outreach
Reporting to: Director and Artistic Director of The Power Plant Contemporary Art Gallery
Direct reports: Power Kids and Outreach Coordinator; TD Curator of Education and Outreach Fellow, Visitor and Volunteer Services Coordinator (Group Visits & Outreach Officer), Power Youth Coordinator Assistant
Type of Employment: Full-Time
Salary: $65,000 - $80,000 per year, including a comprehensive employee benefits package

SUMMARY OF FUNCTION:
The Head of Learning & Outreach's primary focus is leading The Power Plant's learning and outreach staff in three primary areas—Public Programs, Education, and Group Visits—to develop and present on-site and off-site programs for audiences of broad abilities, ages, and cultural backgrounds. The incumbent is responsible for ensuring that the Power Plant’s programs are well aligned and consistent with the gallery's vision, mission, and mandate, setting high standards for quality and accuracy and remaining within budget. Additionally, the
incumbent strives to establish long-lasting external partnerships to strengthen programming and audience development; collaborates with the Director and Managers (and their direct reports) in other operational areas; and, especially, supports the Director and the Development team to seek and secure funding.

DUTIES:
External Affairs (30%)

Contributes towards development of positive relationships with artists, collectors, critics, scholars, art professionals, granting agencies, foundations, sponsors, partners, donors, and stakeholders to ensure support for The Power Plant mission.
Creates and implements a Learning & Outreach strategic plan that will raise awareness among K-12 and postsecondary administrators and educators to build audiences.
Builds community awareness for TPP’s Learning & Outreach offerings by attending K-12 and postsecondary events; community organization gatherings; etc.
Establishes, maintains and promotes partnerships with peer institutions, educational institutions and community-based organizations by means of networking, regular communications and developing co-presented/co-produced programs that support and enhance TPP’s mission.
Works with Learning & Outreach staff to align TPP offerings to accommodate educator and/or community needs and expectations, when possible.

General Administration (30%)

Prepares and justifies proposed annual budget for Learning & Outreach.
Works with direct reports to maintain departmental budgetary tracking, quarterly and annual report documents.
Contributes to program-specific requests for funding and evaluative/summative reports to government agencies, foundations and private funding sources in conjunction with the Director, Development staff, and other colleagues.
Collaborates with Development staff to identify potential funding sources for Learning & Outreach programs and initiatives.
Ensures that the Learning & Outreach team prepares and submits reports for board (and other stakeholders) in a timely manner.
Works with the Visitor and Volunteer Services Coordinator (Group Visits & Outreach Officer) to maintain statistical information.
Participates in interviews of candidates for positions in varied operational departments (Development, Exhibitions, Finance, Marketing, etc.).
Completes other administrative duties as assigned.

Lead Learning & Outreach Team (30%)

Leads hiring of Learning & Outreach staff members, especially Power Kids and Outreach Coordinator, TD Curator of Education and Outreach Fellow, Power Youth Coordinator, and Visitor and Volunteer Services Coordinator (Group Visits & Outreach Officer).
Leads Learning & Outreach team to develop and implement nationally and internationally significant programs that contextualize and/or relate to exhibitions each season/year.
Works with Power Kids and Outreach Coordinator and TD Fellow to conceive of discursive and inter-disciplinary programs for postsecondary, adult, and senior audiences.
Works with Power Kids and Outreach Coordinator to conceive of art-making programs including Power Kids, Seniors Initiative, Expanding Access, and Power Youth.
Works with Visitor and Volunteer Services Coordinator (Group Visits & Outreach Officer) to recruit, hire, train, manage, and evaluate the Lead Gallery Attendant, Gallery Operations who oversees the Gallery Attendants and Volunteers who staff the Front of House and galleries; recruit, hire, train, and co-evaluate (with Finance Manager) the Lead Gallery Attendant, Shop Operations who coordinates retail services (including limited editions, publications, and other merchandise); ensure Gallery Attendants are informed about exhibition content by curators and artists, and that galleries are staffed for all public hours (with contingency plans).
Works with Learning & Outreach team, Marketing & Communications, external partners, and outside contractors (when possible) to plan and implement evaluation of on-site and off-site programs.
Provides educational tours of and talks about TPP exhibitions, as necessary, to a variety of audiences.

Internal Affairs (10%)

Collaborates with Curators (including Guest Curators) and Marketing & Communications to ensure texts related to exhibitions are appropriate for specific purposes and audiences (press release, web site, program guide, social media, etc.).
Collaborates with Marketing & Communications to create and implement a comprehensive plan to ensure consistent messaging to key constituent groups each season/year.
Collaborates with Development to create and implement a comprehensive plan for grant writing, management and reporting, as well as VIP/member programs each season/year.
Advises on and contributes to the development of content and editing of Learning & Outreach materials, internal training manuals, Program Guides, Annual Reports, and other publishing initiatives agreed upon by the Curatorial team and assigned by the Director.
Advocates for accessibility of facility and in programming for visitors of all abilities.
Manages special projects related to Learning & Outreach as assigned by the Director.

SKILLS & REQUIREMENTS:
Essential Criteria

Knowledge and skills commensurate with degree(s) in Art History, Art Education, Fine Art, Cultural Studies, or related discipline (BA required; MA strongly preferred).
Minimum five years of experience in a public art gallery/museum setting organizing learning and outreach about contemporary art.
Strong knowledge of national and international contexts for contemporary art and extensive knowledge of pedagogical approaches to engagement / interpretation of contemporary art for a broad range of audiences.
High level of critical/logical and creative/innovative thinking.
Experience with basic-to-intermediate accounting principles and methods.
Experience interviewing, hiring, training, managing, and evaluating staff and contractors in gallery/museum learning and visitor services (including retail operations).
Excellent interpersonal communication and/or management skills to build positive relationship with colleagues, volunteers, partners, audiences, and stakeholders.
An understanding of and commitment to the institution’s mission.
Ability to take initiative within established institutional parameters.
Excellent organizational, time management, and project management skills to complete multiple tasks with tight deadlines despite frequent interruptions.
Knowledge and ability to guide direct reports to create age-appropriate learning experiences, develop curriculum-based education materials, and cultivate and maintain meaningful relationships with area K-12 schools and postsecondary institutions.
Strong interpersonal and communication skills to manage diverse staff and volunteer corps, and to liaise with other departments.
A strong work ethic and well-defined sense of diplomacy, including conflict resolution.
Familiarity with office systems and technical aptitude to operate office equipment (computer hardware and software, point of sale, audio/visual equipment).
Ability to maintain confidential information.
Ability to meet demanding deadlines, manage juggling of priorities and work on multiple projects simultaneously with a sense of composure, flexibility and adaptability.
Ability to pay considerable attention to details regarding budgets, programming, presenter and partnership agreements, etc.
Must be legally eligible to work in Canada. Non-Canadian applicants must have a valid employment Visa and proper documentation authorizing their ability to work in Canada.
Remote work from home is currently in place, however the candidate must be able to work on site at our downtown lakeside gallery as needed, and when our return to work plan is implemented.

Desireable Criteria

Knowledge of English and French.
Knowledge of American Sign Language.
Prior experience with technologies used for Learning and Outreach including, but not limited to, digital audio/video editing, web-based applications, Zoom, Skype, etc.
Prior experience with visitor (or customer) service.
Prior experience with retail operations.

HOW TO APPLY:
Acceptable applications must include a current resume, and a cover letter addressed to Gaëtane Verna, Director of The Power Plant, indicating why you wish to join the team, how you would meet the essential criteria for this key position, and your salary expectation.

The Power Plant is committed to diversity and inclusiveness. We encourage qualified applicants from all
backgrounds to apply by contacting jobs@harbourfrontcentre.com by no later than August 27, 2021. Please quote Head of Learning & Outreach (The Power Plant) in the subject line of your application.

We sincerely thank all applicants for their interest, however, only those being considered for an interview will be contacted. Suitable accommodations will be available upon request during the hiring process.

Marketing & PR Coordinator

Coordinates and assists with development of marketing plans for each project based on marketing strategies and as directed by the Marketing Manager.
Works with team members to ensure assets are delivered on time.
Executes plans by enforcing critical paths, coordinating the scheduling, processing and trafficking of marketing projects to ensure that projects are completed in a timely manner and in line with department and project scheduling.
Submits dockets and circulates to appropriate programming, production, planning and sponsorship participants, and routes projects for approvals.
Ensures that all marketing materials are strategically distributed across the campus at all times, as well as at off-site locations in accordance with the marketing distribution plan.
Works cross-functionally across digital, creative services, and marketing teams.
Develops, fosters and maintains up-to-date niche and community outreach lists and relationships for various festivals.
Assists with on-site media coordination and accreditation; provides support to external publicity and PR firm.
Assists with pulling lists and requested data in Tessitura.
Assists other team members as required.

Content Development

Develops target audience and outreach programs, mailing lists, and niche marketing opportunities.
Works with the Marketing Manager to coordinate campaign tracking measures, analyzes metrics, and prepares evaluation reports at the end of each campaign.

Communication

Maintains centralized overview of each project’s status for the information of all participants; keeps strict adherence to deadlines and ensure all parties are aware of timelines.
Liaises with departments and outside groups to coordinate efficient and timely project processing.

What We Are Seeking:

Post-secondary education in marketing, communications or business.
2+ years experience in a comparable role in an arts, non-profit organization.
A self-starter who is confident taking initiative and ownership of projects.
Strong oral and written communication skills.
Meticulous attention to detail, with proof reading being just one example of where this ability will be applied.
Superior organizational, time and project management skills.
Excellent interpersonal skills - the ability to work in a team environment is crucial!
Creative, able to effectively coordinate online and offline marketing initiatives from implementation to completion.
Knowledge of WordPress and social channels, as well as experience with Google analytics and other web analytics programs.
Knowledge of CRM software ie: Hubspot.
Ability to work in a fast-paced environment where multi-tasking is the norm.
Interest and drive to keep up with the ever-changing landscape of marketing and ticket sales strategies.
Knowledge of Tessitura is desirable and considered an asset.
This position is based in Toronto. Currently our staff is working remotely, however we are working on a Return to Work plan. When it is deemed safe to re-open, this position will be required to work on-site at our downtown lakeside campus.
Must be legally eligible to work in Canada. Non-Canadian applicants must have a valid employment Visa and proper documentation authorizing their ability to work in Canada.

How To Apply:
Harbourfront Centre values and is committed to diversity and inclusiveness in our teams, creative communities, programmes and services. We invite qualified applicants from all backgrounds to apply. Acceptable applications must include both a current resume, and a cover letter indicating why you wish to join the team, how you would meet the criteria of what we are seeking, and your salary expectation.

Qualified applicants can submit their candidacy by contacting jobs@harbourfrontcentre.com by no later than August 13, 2021. Please quote Marketing & PR Coordinator in the subject line of the application.

We sincerely thank all applicants for their interest, however, only those being considered for an interview will be contacted. Suitable accomodations will be available upon request during the hiring process.

Senior Production Coordinator

Harbourfront Centre is a leader in providing internationally renowned artistic, educational and recreational programming across a beautiful 10-acre campus at the heart of Toronto’s waterfront. For more than 45 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world, presenting thousands of events annually from music festivals to contemporary dance, to craft and design, to visual arts and more. Welcoming visitors year-round, there is something for everyone at Harbourfront Centre!

We are currently seeking an experienced, collaborative and super organized Senior Production Coordinator to coordinate and oversee the planning and execution of production activities for events and sponsorship activations at the Harbourfront Centre. If you are a pro at multi-tasking, are solution-oriented, thrive in the high-pressure environment of live events, and have impeccable interpersonal and communication skills, we would love to hear from you!

Position Title: Senior Production Coordinator
Department: Production
Reporting to: Manager, Production
Supervises: Assistant Production Coordinators
Type of Employment: Full-Time

Summary of Function:
The Senior Production Coordinator is responsible for coordinating and overseeing the planning and execution of production activities for events and sponsorship activations at the Harbourfront Centre main building and outdoor venues as assigned, and at the Fleck Dance Theatre and Harbourfront Centre Theatre as required. This position also assists the Manager, Production with the development of department training and procedures manuals, training new staff and supporting the centralization of production processes, and providing input into the development of innovative methods of working and implementing new systems. This role is also responsible for high-profile events and special projects as assigned by the Manager, Production.
The Senior Production Coordinator analyzes and evaluates the need for production support for assigned events and festivals, including production schedule and cost estimates, planning, developing and scheduling all necessary deliverables required for an event, and supervision of Assistant Production Coordinators.

Harbourfront Centre operates a ten-acre site that encompasses five theatres – Fleck Dance Theatre (capacity 446), Harbourfront Centre Theatre (capacity 350), Studio Theatre (capacity 196), Brigantine Room (cabaret-style 250), and Lakeside Terrace (theatre 250); and various alternative multi-purpose spaces for presentations, workshops, school classes, camps and other activities. Outdoor stages include the large amphitheater-style Concert Stage (1300 seated, 3500 standing), the smaller Stage in the Round. The site also includes two art galleries; six working craft and design studios; various alternative exhibition spaces; and the central public spaces, Canada Square and Ontario Square.

Duties:
- Co-Ordination

Interface with Harbourfront Centre staff, programming partners, sponsors and clients to assess needs, answer questions, assist with unique circumstances and develop new solutions.
Attend planning, programming, partner and client meetings to exchange information and ideas.
Oversee the execution of all production related aspects of assigned events.
Advance and compile all technical services details and requirements for events and festivals.
Create production schedules and provide cost estimates in advance of events.
Create packages of event information for the various service departments and the Production staff to facilitate the execution of an event.
Arrange for the rental of equipment, as required.
Participate in the evaluation of festivals, events and performances, making recommendations and implementing procedural changes.
Participate in regular department meetings and follow through on production management action items.

- Staff Oversight & Scheduling

Coordinate the production activities during assigned events including prioritizing and organizing workflow, responding to problems and ensuring safety procedures are followed.
Supervise the activities of part-time Assistant Production Coordinator staff during events. Supervise and assist with the execution of assigned events.
Participate in the performance management of the Assistant Production Coordinator team.
Act as a resource and coordinate various service departments including, Security, Property, Operations, Digital Transformation and Box Office during the execution of assigned events.
Assist with annual orientation of the Assistant Production Coordinator resource pool and the Production Office Assistants.
Assist the Director/Manager on duty during festivals/events as required.
Play a mentorship role in the development of new Production Coordinators and provide peer review support. Provide onsite support in a duty management role in the absence of the Manager of Production.

- Financial Management

Obtain competitive quotes from external vendors and evaluate quotes for accuracy.
Complete show and event settlements in a timely manner for remittance and invoicing by the Planning Coordinators.
Reconcile all event expenses and submit invoices and expense reports.
Make recommendations to Manager, Production on capital purchases of technical and operational equipment.

- Administration

Ensure all assigned events, staffing, production schedules and other related functions are captured in Harbourfront Centre’s event management systems Artifax and in Visio.
Assist the Manager, Production, as required, in the development of operational procedures for the Production department including annual review and updates of the Assistant Production Coordinator and Production Office Assistant role impact manuals.
Create venue templates and standard set ups in Visio.

- Operations & Maintenance of Facilities

Orientate clients and visiting productions to safety, technical characteristics and other areas of facility operations; facilitate the use of the services by the resident company and others engaged by or renting the facility.

- Work Health and Safety

Ensure compliance with applicable obligations under the Occupational Health and Safety Act, R.S.O. 1990, c.O.1.
Ensure all subordinate staff and production teams of visiting companies and rental clients have the required certificates to perform duties; coordinate training as required and keep up-to-date records.

Skills & Requirements:
- Essential Criteria

Five (5) to ten (10) years of demonstrated experience in technical/production in theatre, dance, music, festival management, corporate events, and installations.
Working knowledge of event production techniques, methods and procedures of theatre, dance, and music productions and presentations including stage, set, sound and lighting design and implementation; stage management; patron services; appropriate safety precautions and procedures.
Strong passion for the arts and client engagement.
Computer proficiency in Word, Excel, and PowerPoint.
Previous experience with event management and CRM databases is considered an asset.
Computer proficiency in the following programs is considered an asset: Microsoft Visio, QLab, Vectorworks, AutoCAD, Drop Box, Zoom, Artifax and Tessitura.
Highly effective communication, presentation, interpersonal and relationship building skills required in working with individuals at all levels of the organization, arts and cultural partners, and rental clients; and fostering open and honest relationships and communication, respecting confidentiality. ·
A collaborative spirit, seeking and celebrating the contribution of others.
Results-oriented and proactive, with the ability to multitask, prioritize and work independently.
High ethical standards and a pursuit of excellence and innovation.
Ability to work long hours during our busy summer festival season from May to October which may include evenings and weekends.
This position is based in Toronto. Currently remote work is in place, however working on-site at our downtown lakeside campus will be required when we implement our Return to Work plan.
Must be legally eligible to work in Canada. Non-Canadian applicants must have a valid employment Visa and proper documentation authorizing their ability to work in Canada.

- Desirable Criteria

Experience in the not-for-profit sector.
Experience in corporate event management.
Experience producing digital events and content.
Knowledge of Canada’s art community.
Current Province of Ontario driver’s license or evidence of equivalent mobility.
Understanding of WHMIS and AODA.
Smart Serve certification.
Fall arrest certification.

How To Apply:
Harbourfront Centre values and is committed to diversity and inclusiveness in our teams, creative communities, programmes and services. We invite qualified applicants from all backgrounds to apply. Acceptable applications must include a current resume and a cover letter indicating why you wish to join the team, how you would meet the criteria of what we are seeking, and your salary expectation.

Qualified applicants are invited to submit their candidacy by contacting jobs@harbourfrontcentre.com by no later than August 3, 2021. Please quote Senior Production Coordinator in the subject line of the application.

We sincerely thank all applicants for their interest, however, only those being considered for an interview will be contacted. Suitable accommodations will be available upon request during the hiring process.

Senior Production Coordinator, Theatres

Harbourfront Centre is a leader in providing internationally renowned artistic, educational and recreational programming across a beautiful 10-acre campus at the heart of Toronto’s waterfront. For more than 45 years, Harbourfront Centre has celebrated the best in Canadian culture and the rich mosaic of cultures from around the world, presenting thousands of events annually from music festivals to contemporary dance, to craft and design, to visual arts and more. Welcoming visitors year-round, there is something for everyone at Harbourfront Centre! We are currently seeking an experienced, collaborative and meticulous Senior Production Coordinator, Theatres to oversee the production operation of the Harbourfront Centre Theatre and the Fleck Dance Theatre.

If you have drive, initiative and a customer-centric approach, thrive on working independently while also being a team-player, have sound working knowledge of all elements of production in all areas of the performing arts, we would love to hear from you!

Position Title: Senior Production Coordinator, Theatres
Department: Production
Reporting to: Director, Production
Direct Reports: IATSE Local 58 Stage Technicians
Type of Employment: Full-Time

Summary of Function:
The Senior Production Coordinator, Theatres oversees the production operation of the Harbourfront Centre Theatre and the Fleck Dance Theatre. In this role the incumbent analyzes and evaluates the need for production technical support for various events and performances, plans, develops, schedules and provides the support required for each event or performance, and oversees union stagehands. Responsibilities also include advising production managers/coordinators on technical riders and production estimates, maintaining inventory of necessary supplies, assisting in budget preparation, and establishing and maintaining effective working relationships with representatives of various groups, vendors, and co-workers. This position plays a key role in protecting the health and safety of all staff, clients and patrons to the Harbourfront Centre Theatre and Fleck Dance Theatre.

Duties:
Production Coordination

Technical production advance of all live events and programming at Harbourfront Centre Theatre and Fleck Dance Theatre.
Create production schedules and provide production cost estimates.
Adhere and interpret the IATSE collective agreement for each of the theatres including, hiring, working conditions, scheduling and payroll administration.
Advise Harbourfront Centre Artistic Directors/Associates and Production staff, and visiting production managers, lighting and sound designers, on the technical specifications, costs and usage of technical equipment required for, events and shows, and supervise the implementation of approved technical designs.
Provide Artistic Directors/Associates with accurate production cost estimates show and event considerations.
Attend planning, programming, partner and client meetings, as required, to exchange information and ideas.
Participate in the evaluation of festivals, events and shows, making recommendations and implementing procedural changes.
Participate in regular department meetings and follow through on action items.

Operations and Maintenance of Stage Facilities

Determine the necessary technical supports, such as lighting, sound, staging, and special needs, necessary for events and performances presented at the facility in advance of production dates.
Maintain and safeguard the technical assets of the theatre, including supervision of the use of lighting, sound, communications equipment, and the use and maintenance of stage facilities.
Orient clients and visiting productions to safety, technical characteristics and other areas of facility operations; facilitate the use of the technical facilities by the resident company and others engaged by or renting the facility.
Monitor the condition of equipment including lighting, sound, and rigging equipment; arrange for the repair and replacement when required.
Attend technical rehearsals, as required, in order to supervise and assist in the technical aspects of mounting the show.
Make recommendations regarding facilities, site development, maintenance and equipment inventory/purchases as they relate to production activities.

Project Management & Implementation

Work with the Director, Production to prioritize the capital asset replacement plan for technical production equipment in the Harbourfront Centre Theatre and Fleck Dance Theatre.
Coordinate capital projects with internal stakeholders and external vendors for successful completion.
Track project budgets, timelines and any other project close out requirements.

Staff Oversight & Scheduling

Direct the activities of subordinate staff including hiring, training, scheduling, supervising, supporting and evaluating and if required, disciplining and terminating.
Implementing and managing the terms of the IATSE collective agreements.

Financial Management

Assist with the preparation and control of production budgets; maintain inventory and order specialized supplies.
Assist the Director, Production in overseeing the Technical department operating budget, monitor expenses, submit annual operating budget proposal, review budgets and follow up on any budget issues and challenges.
Reconcile cash advances and expense reports as required.
Obtain competitive quotes from external vendors when required and evaluate quotes for accuracy.
Complete show and event production settlements in a timely manner for the Planning Department.
Make recommendations to the senior management team regarding capital purchases.

Administration

Ensure all events, staffing, production schedules and other related functions are captured in Harbourfront Centre’s event management systems Artifax.
Assist the Director, Production, and senior management in the development, implementation and monitoring of operational procedures and guidelines for the Production department.

Work, Health and Safety

Ensure compliance with applicable obligations under the Occupational Health and Safety Act, R.S.O. 1990, c.O.1.
Ensure all subordinate staff and production teams of visiting companies and rental clients have the required certificates to perform duties; coordinate training as required, and keep up-to-date records.
Recommend and implement existing policies and procedures and event/show specific health and safety practices.
Ensure all staff adhere to Harbourfront Centre Health and Safety policies and practices.

Skills & Requirements
Essential Criteria

Post-secondary education with five (5) to ten (10) years of demonstrated experience in technical/production coordination and management of live events in theatre, dance and music.
A minimum of five (5) years of supervisory experience.
Sound working knowledge of all elements of production in all areas of the performing arts.
Values and customer service driven.
Strong understanding of the Ontario Ministry of Labour Guidelines for the Performance Industry.
Strong understanding of WHMIS.
Experience working with IATSE and interpreting collective agreements.
Strong passion for the arts and client engagement.
Computer proficiency in Word, Excel, PowerPoint, Sharepoint, Teams.
Excellent communication and negotiating skills, listening, receiving, clarifying, consolidating, mediating and conveying.
Collaborative, seeking and celebrating the contribution of others.
Results oriented and proactive, with the ability to multitask, prioritize and work independently.
Strong work ethic an positive team attitude
Previous experience with event management and CRM databases an asset.
Current Province of Ontario driver’s license or evidence of equivalent mobility.
Ability to adapt to a work schedule which includes weekdays, evenings, weekends, holidays and/or irregular hours and overtime.
This position is based in Toronto. Currently remote work is in place, however working on-site at our downtown lakeside campus will be required when we implement our Return to Work plan.
Must be legally eligible to work in Canada. Non-Canadian applicants must have a valid employment Visa and proper documentation authorizing their ability to work in Canada.

Desirable Criteria

Knowledge of AutoCAD and Vectorworks considered an asset.
Experience in the not-for-profit sector
Knowledge of Canada’s art community

How To Apply:
Harbourfront Centre values and is committed to diversity and inclusiveness in our teams, creative communities, programmes and services. We invite qualified applicants from all backgrounds to apply. Acceptable applications must include a current resume and a cover letter indicating why you wish to join the team, how you would meet the criteria of what we are seeking, and your salary expectation.

Qualified applicants are invited to submit their candidacy by contacting jobs@harbourfrontcentre.com by no later than August 3, 2021. Please quote Senior Production Coordinator, Theatres in the subject line of the application.

We sincerely thank all applicants for their interest, however, only those being considered for an interview will be contacted. Suitable accommodations will be available upon request during the hiring process.

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Harbourfront Centre / Current Opportunities